Creating a shared calendar in Outlook

By Novagrace Carganillo Information Technology Posted 4 months ago 133 views

Creating a shared calendar in Outlook

You can set up shared calendars in Outlook and Outlook on the web.


Instructions

 

Outlook for Windows

To create a shared calendar in Outlook, follow these steps:

 

Create a blank calendar

  1. Open Outlook and click Calendar on the navigation bar at the bottom of the screen.
  2. Click HomeOpen Calendar and Create New Blank Calendar.
  3. Give this calendar a name and choose where to save it in your mailbox. 
  4. Click OK.

 

Share the calendar with others

  1. Open Outlook and click Calendar to the left of the screen.
  2. Right-click on your new calendar.
  3. Select Share and then Calendar Permissions.
  4. Click the Add button.
  5. Select the user that you would like to view your new calendar.
  6. Click on the Add -> button and click OK.
  7. Select the user's name in the dialog box that appears.
  8. Tick the box that says Folder Visible and click OK.
  9. Click Calendar on the menu on the left.
  10. Right-click on the calendar you want to share and select Share Calendar. This will send the recipient an invitation to view it. 

 

Your shared calendar is now set up.

 


 

Outlook for Web

To create a shared calendar in Outlook on the web, follow these steps:

 

Create a new blank calendar 

  1. Log in to Outlook on the web and click the Calendar icon in the bottom-left.
  2. Click Add Calendar.
  3. Your new calendar will be created.

 

Share the calendar with others

  1. Click on the 3 dots (...) by your new calendar and select Sharing and permissions.
  2. A dialog box will open. Type the email address or name of the person you wish to share the calendar with and select it.
  3. Choose the level of detail you would like the user to see using the dropdown menu on the right-hand side of the name.
  4. Click Share. This will send an invitation to view the calendar to the recipient

 

Your shared calendar is now set up.

 


 

Outlook for Mac

 

Create a new blank calendar 

  1. At the bottom of the navigation pane, click Calendar.
  2. In the navigation pane, select the calendar under which the new calendar will be saved.

  3. On the Organize tab, click New Calendar.
  4. Your new calendar will show in the navigation pane as 'Untitled calendar'. Click on the calendar and you will be able to rename it.

 

Share the calendar with others

  1. Right-click on your new calendar in the navigation pane
  2. Click on Sharing permissions
  3. A dialog box will open. Click the + icon to add people to view your calendar
  4. Type in the name of the individual you would like to view the calendar, and set their viewing permissions using the drop-down selection below
  5. Click Add, and repeat as needed
  6. Once finished, click Done.